United States
US Dollar (USD)
sales tax: Check the relevant state and local rules for the supply, sourcing and rate. A USD setting does not determine whether tax applies.
Guidance reviewed
Read the US invoice guide 6 country guides
Invoice templates by country
Find the invoice details to prepare for the US, UK, India, UAE, Canada or Ireland. Each guide brings together a local checklist, official references, a worked example and the current editor limits.
By Invoodle · Directory updated
Country selection sets the editor’s starting currency. Required tax details, separate tax breakdowns and filing need their own review. Read the country guide before using its editor link; the PDF is not automatically a complete tax invoice.
Choose a country guide
United Kingdom
Pound Sterling (GBP)
VAT: Standard rate 20%; reduced, zero-rated and exempt treatment depend on the supply. Registration does not make every sale standard-rated.
Guidance reviewed
Read the UK invoice guideIndia
Indian Rupee (INR)
GST: Check the current notified rate, classification and tax heads for the supply. INR display and a calculator preset do not establish GST treatment.
Guidance reviewed
Read the Indian invoice guideUnited Arab Emirates
UAE Dirham (AED)
VAT: Standard VAT is 5%; zero-rated, exempt and other treatment depend on the transaction. AED display does not establish the correct tax treatment.
Guidance reviewed
Read the UAE invoice guideCanada
Canadian Dollar (CAD)
GST/HST and provincial taxes: Ordinary GST/HST rates depend on the supply and its place of supply. Separate provincial sales taxes need their own applicability and registration checks.
Guidance reviewed
Read the Canadian invoice guideIreland
Euro (EUR)
VAT: Standard VAT is 23%. Check the supply classification and effective date for reduced, zero-rated, exempt or reverse-charge treatment; an editor preset does not decide the rate.
Guidance reviewed
Read the Irish invoice guideBefore you prepare the invoice
Start with your business and the transaction
Choose the country where your business operates. If the customer, delivery or service is elsewhere, also check the relevant destination rules. These six guides are starting points, not coverage of every country or local rule.
Review the document you need
Check registration, required particulars, supply dates and applicable tax treatment. An ordinary invoice, tax invoice, quote and receipt serve different purposes. The guide explains which details the current editor supports.
Confirm how the client will process payment
Agree the billing entity, purchase order, submission route, currency and due date. Keep the issued version and record payments against the remaining balance after checking the evidence.
Guest drafts stay in this browser without automatic device sync. Preview the PDF and export backups of records you need to keep.
Billing a customer in another country
Use the country guides together with the rules for your actual transaction. Irish service rules and Canadian GST/HST rules, for example, distinguish supply types and locations. Neither creates a universal rule for foreign customers.
- Identify the supplier and customer, business or consumer status, relevant establishments, and where goods are delivered or services supplied.
- Check registration, place of supply, exemptions, reverse charge and required invoice wording for the actual transaction. A foreign address or currency does not settle these questions.
- Agree invoice and settlement currencies, the conversion basis, payment method and who bears provider or intermediary fees. An estimate is not a confirmed settlement amount.
- Keep evidence supporting the tax treatment, the issued document, any corrections and actual payments. Check the applicable retention and filing duties.
Official examples of place-of-supply guidance
- Revenue: general service place-of-supply rules and exceptions
- CRA: GST/HST place-of-supply rules by supply type
Tools for the arithmetic and agreed dates
- Currency conversion estimate
Compare amounts using an indicative or entered rate and a percentage fee. It does not confirm a bank quote or the exchange rate required for tax records.
- VAT arithmetic calculator
Add or remove a selected percentage. Country presets do not determine registration, classification, place of supply or exemptions.
- Payment due date calculator
Work out a calendar date from agreed terms. It does not decide a statutory invoice deadline or legal payment entitlement.
For the next billing step, review invoice numbering and record checks, document-type differences and manual payment follow-up examples.